Writing a Professional Letter of Resignation

If you’ve made the decision to leave your current job, then you’re probably feeling a mix of emotions. But before you start packing up your desk, it’s important that you notify your employer in writing. A letter of resignation is an official document that outlines the details of your impending departure and serves as a formality between you and your employer. Here are some tips for composing a professional letter of resignation.

Be Positive and Thankful

Your letter should begin with a positive tone and show gratitude for the opportunities provided to you by your employer. Even if you had a difficult relationship with them or are leaving due to frustration, this is not the place to air grievances. Keep your letter brief and courteous, expressing appreciation for all the experiences gained while under their employ.

Be Honest but Concise

You don’t need to get into the details of why you are leaving. Thank your employer for the opportunity, and be honest about your decision. Keep it short and sweet; there’s no need to go into great detail about all the reasons why you are leaving (unless it was due to an issue with your job). Stating that it was time for “a new challenge” or “to pursue other opportunities” is a polite way to say goodbye.

Include Specific Details

Your letter should include essential information such as when exactly your last day will be (be sure to give at least two weeks' notice). You can also mention what projects you’re working on that need to be completed before then; this will show that even though you’re leaving, you still care about doing what's best for the company. Additionally, if any resources or contacts are available to help make the transition smoother, feel free to include those in the letter.

Edit & Proofread  

Once your letter is complete, don’t just hit “send” without giving it one final read-through (or two!). Make sure every sentence flows nicely, and there are no typos or grammar errors. If possible, give someone else a chance to read over it as well; another set of eyes can often catch mistakes that might otherwise go unnoticed! 

Be Firm and Assertive

At the end of your letter, express confidence in your decision without being overly firm or aggressive about it. As long as it's done gracefully and professionally, assertiveness can actually help build bridges with future employers or colleagues down the line—and show them that when faced with tough decisions, you know how to handle yourself properly. 

Writing a professional letter of resignation can be daunting but ultimately is necessary if one wishes to leave their job on good terms. Be sure to include all relevant details, such as when exactly their last day will be and any other information that may help make transitioning easier for both parties involved. While it may feel awkward writing such letters in certain situations, remember that firm yet polite assertiveness shows employers and colleagues alike that even when faced with difficult decisions, you know how to handle yourself properly–which can only work in favor of future opportunities down the line!